NHS Lothian has allocated some of its unused land to temporary community gardening. This land is available to community groups and individuals who accept that the use of this land is short-term and subject to being needed for development or sale by the NHS. The aim of this project is to give something back to our important local asset – Belhaven Hospital while not taking anything away from it i.e. the privacy and security of the hospital staff and residents.
Context: Belhaven Community Garden (BCG) is a Sustaining Dunbar project to transform an area of land adjacent to Belhaven Hospital, Dunbar, into gardens where local residents, community groups, staff and patients can grow together. All areas are currently common areas and there is a real sense of community and a shared love of growing food, herbs, flowers and people. The site is being made available to Sustaining Dunbar, initially on a five year agreement, up to 4th October 2017 by NHS Lothian, which sees this as an experiment that could be scaled up if successful. The Gardens are to be community gardens promoting heath, community, and environmental sustainability; they are not comprised of individual allotments.
Governance: Governance of the community gardens is through the NHS Community Garden Steering Group. The steering group is comprised of representatives from NHS Lothian, the Federation of Edinburgh and District Allotments and Gardens Associations, the Federation of City Farms and Community Gardens, NHS Estates, Public Health, the Royal Edinburgh Hospital, and others as required.
Sustaining Dunbar (SD) has been selected to act on behalf of NHS Lothian as the management organisation for the gardens. SD carries out its management role in line with direction from the steering group, through the SD Belhaven Garden Working group which includes a member of the NHS steering group.
- Garden usage will be available for individuals and groups who accept the short-term use of the gardens.
- Group and individual members are encouraged to take part in the design, management, and development of the site. However, all proposed initiatives must be agreed with the working group – or referred to, and agreed by, the Steering Group if appropriate – prior to starting any work under that initiative in the Gardens.
- Group and individual members are welcome to publish photos and press releases provided that they clearly indicate they are representing themselves and not the Belhaven Garden per se. Sustaining Dunbar will be responsible for all major public relations activities representing the BCG, with oversight provided by NHS Lothian communications.
- All events and use of the Gardens must be booked with the Garden Coordinator (Sue Guy email@example.com).
- The SD Garden Working group shall be the principal point of contact for all group members. The membership contract set out below is entered into between the group member and SD, and SD will be entitled to enforce the terms and conditions of the membership contract accordingly.
- Group members are encouraged to apply for external funding and will liaise with SD to ensure that the gardens are developed in accordance with the requirements of NHS Lothian and in line with initiatives agreed with SD or the NHS as referred to above.
- The Gardens are open from 9am-5pm during winter hours and 8am-8pm during summer hours, with extension of those hours available for special events upon request.
Terms of Agreement
The Group membership contract is for the period to 4th Oct 2017 and the individual membership is annual unless (a) the lease between NHS Lothian and SD terminates for any reason or (b) membership of the group terminates for any reason or (c) any individual leaves.
- Introduce you to how the BCG works and your role in it
- Ensure that open and clear communication is maintained
- Consult with you and keep you informed of possible changes
- Provide such insurance cover as we consider appropriate in relation to your activities at the BCG during BCG operating hours.
- Apply our complaints procedure if there is any problem with our communications
- Provide you with a share of the harvest
- Provide the site with basic infrastructure, including access to gardening tools and materials, secure tool storage, water, and toilets (but on the understanding that Sustaining Dunbar will not be liable if any of that basic infrastructure is unavailable at any time due to factors outwith Sustaining Dunbar’s reasonable control)
- Provide a Garden Coordinator to coordinate and facilitate work in the gardens and support training in food growing and other skills where possible.
Nature of Member rights
For the avoidance of doubt, members shall have no tenancy rights, nor any other right or interest allowing them / groups to have exclusive occupation of any part of the gardens.
Members shall indemnify Sustaining Dunbar and NHS Lothian in respect of any loss, liability or claim (including, without limitation, the costs on a solicitor-client basis of resisting or defending any claim, and any award of expenses), where such loss, liability or claim arises out of or in connection with my involvement with the Belhaven Community Garden or any act or omission of mine or of any children or any other individual working under my supervision.
Termination of membership
If any group or member is in breach of any of the provisions of this membership contract (any breach of the Garden Guidelines or the terms and conditions set out in any booking form being taken to be a breach of the provisions of this membership contract for this purpose), Sustaining Dunbar will be entitled (at its option; and without limiting its ability to pursue any other remedy against me) to terminate my membership with immediate effect, by way of a notice issued to me at the address set out above.
Please fill in a membership form available here and send it by email to firstname.lastname@example.org or leave it at the BeGreen Shop, West Port, Dunbar.